Altivane

Exchange Online

Mailboxes, Permissions and Mail Flow in Exchange Online

See every mailbox and group, report on access and forwarding, and change mailboxes in bulk, 1 tenant at a time.

Contact us How it works

What you can see

Mailboxes

Every mailbox, with its type, forwarding, archive and litigation hold.

Groups

Every type of group, with its members.

Organisation settings

Each tenant-wide setting beside the recommended value, marked when it needs attention. Change it from the same page.

How it works

See it, report on it, change it

  1. Add the tenant

    Sign in once as an administrator and choose the access Altivane gets.

  2. Load the mailboxes

    Filter, export to Excel or CSV, or run reports to a workbook.

  3. Run a change

    Select the mailboxes and the change, check the window, then Run.

Reports

Reports run to 1 Excel workbook, a sheet for each table.

Scorecard reports

Rated OK, Warning or Critical against thresholds you set, with a section in the client's document when you build documents.

  • Email Protection

Mailboxes

  • Mailbox Inventory
  • Mailbox Sizes
  • Shared Mailboxes
  • Inactive Mailboxes
  • Archive Mailboxes
  • Retention and Holds
  • Email Addresses
  • Automatic Replies
  • Regional Settings
  • Deleted Mailboxes

Permissions

  • Full Access
  • Send As
  • Send on Behalf
  • Calendar Permissions
  • Orphaned Permissions
  • Access Summary

Security

  • Forwarding
  • Inbox Rules
  • Protocols
  • Mailbox Auditing
  • Mobile Devices
  • Shared Mailbox Sign-In
  • Admin Roles

Groups

  • Distribution Groups
  • Group Members
  • Microsoft 365 Groups
  • Empty Groups
  • Dynamic Distribution Groups

Organisation

  • Organisation Settings
  • Domains and DKIM
  • Remote Domains
  • Connectors
  • Transport Rules
  • Outbound Spam Policies
  • Contacts and Mail Users

Changes

Select the items, then the change. A window shows what it does, the items and the tenant, and Run makes it. Each change goes in the change log.

Mailboxes

  • Convert mailbox type
  • Hide from address lists
  • Keep sent items in the shared mailbox
  • Set mailbox quotas
  • Set message size limits
  • Set MailTip
  • Assign address book policy

Permissions

  • Grant Full Access
  • Remove Full Access
  • Turn off automapping
  • Grant Send As
  • Grant Send on behalf
  • Grant folder access
  • Default calendar sharing
  • Copy a user's access
  • Remove orphaned permissions

Leavers

  • Offboard leavers
  • Cancel meetings they organise
  • Remove mobile devices
  • Wipe mail from mobile devices
  • Block sign-in to shared mailboxes

Mail flow

  • Forward mail
  • Stop forwarding
  • Turn off forwarding inbox rules
  • Accept mail only from
  • Reject mail from

Groups

  • Add members
  • Remove members
  • Add owners
  • Copy group memberships
  • Remove from all groups
  • Mail from outside the organisation
  • Hide groups from address lists
  • Moderation

Addresses

  • Add addresses in a domain
  • Change primary address domain
  • Remove addresses in a domain

Mailbox settings

  • Turn on automatic replies
  • Language and time zone
  • Working hours
  • Focused Inbox
  • Safe senders
  • Blocked senders
  • Turn protocols on or off
  • Assign Outlook on the web policy

Retention and compliance

  • Enable archive
  • Enable auto-expanding archive
  • Litigation hold
  • Retention hold
  • Assign retention policy
  • Mailbox auditing

Rooms and equipment

  • Booking delegates
  • Who can book
  • Booking rules
  • Meeting details and privacy
  • Add to a room list

From a CSV file

Each runs over the rows of a CSV file, as a workflow made from the change.

  • Create shared mailboxes
  • Create room mailboxes
  • Create equipment mailboxes
  • Create mail contacts
  • Create distribution groups
  • Create room lists
  • Update contact details
  • Place details
  • Set attributes from CSV
  • Add addresses from CSV
  • Remove addresses from CSV

Workflows

Repeat a task the same way each time, manually or on a schedule.

Sample workflows

Start from a sample and adapt it. A test run shows each change without making it.

  • Offboard a Leaver
  • Find and Clear External Forwarding
  • Grant Full Access to Shared Mailboxes
  • Hide Shared Mailboxes from Address Lists
  • Shared Mailboxes Near the Size Limit
  • Standardise Room Booking Settings
  • Add Group Members from a CSV File
Explore workflows

Exchange Online guides

Everyday tasks shown 3 ways: PowerShell, the admin centre and Altivane.

All Exchange Online guides

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Talk to us about Altivane

Questions, or pricing? Get in touch.

Contact us